Constitution

Our Constitution as of April 2016


Tyneside Beekeepers

 

Contents

 

1       Name                                                                7       The Committee

2       Aims                                                                 8       Finance

3       Area of benefit                                              9       Changing the constitution

4       Powers                                                             10     Closing the organisation

5       Membership

6       General meetings (of all members)

 

  1. Name

 

The name of the organisation is Tyneside Beekeepers

 

  1. Aim

 

The aims of the organisation are to promote and further beekeeping, and advance the importance of honey bees and pollinators to the environment in the Tyne and Wear Area. This will be done by;
(a) providing training on the on the most up to date practices, encouraging members to take basic beekeeping exams, and providing facilities and support for this by establishing resources such as an association apiary and library
(b) supporting and promoting any arts, crafts and skills associated with beekeeping
(c) supporting research where appropriate
(d) providing information and advice to the general public
(e) educating the general public by giving talks and demonstrations.

 

 

  1. Area of benefit

 

The area of benefit is the Tyne and Wear District

 

  1. Powers

 

To achieve its aims the organisation has the power to:

 

4.1      Employ and pay staff (who cannot be members of the committee)

 

4.2      Raise funds by any lawful means (except permanent trading)

 

4.3      Accept donations for a specific purpose connected to the aims

 

4.4      Apply funds to carry out the organisation’s work

 

4.5      Hire or lease premises for organisation activities

 

4.6      Buy equipment for organisation activities

 

4.7      Cooperate and work in partnership with other organisations and agencies, and exchange information and advice with them

 

4.8      Do anything else within the law that is necessary in carrying out its aims

 

  1. Membership

 

5.1      Membership is open to anyone who supports the aims and lives in the area of benefit

 

5.2      Each member has one vote at general meetings

 

5.3      Only members who are aged 18 and over can be on the committee

 

5.4      All members must pay the annual membership fee set by the management committee, and this amount can be zero. Any membership fee must be set at a level that does not deter membership. All membership fees are due within two months of the annual general meeting

 

5.5      A member can resign their membership at any time. A member who is three months behind with their membership fee is assumed to have resigned but can re-join if they bring their membership fee up to date

 

5.6      Any member acting in an abusive, aggressive or derogatory manner toward another member will have their membership suspended pending discussion by the management committee. The member has the right to be heard by the management committee before a decision is made

 

5.7      The management committee has the right to end someone’s membership if they believe it is in the best interests of the organisation. The member has the right to be heard by the management committee before the final decision is made

 

5.8      The management committee must keep an up to date list of members of the organisation

 

  1. General meetings

 

6.1      The management committee must give 14 days’ notice of any general meetings, and 21 days for the annual general meeting (AGM), to all members telling them what is on the agenda. Individual notices may be sent to all members or a notice may be displayed in a public place

 

6.2      A general meeting can be held at any time if the management committee calls one or if at least 10% of members write to the committee asking them to call one. The letter to the committee must state the reason they wish the meeting to be called

 

6.3      The quorum for any general meeting is 10% members. If at least 10% of the members are not present then the meeting can be adjourned for at least 14 days. At the re-convened meeting, decisions based on a majority vote can be made as long as there are at least three members (including any committee members) present

 

6.4      Every question at any general meeting is decided by a majority of votes cast by those entitled to vote. If the vote is tied, the chairperson of the meeting has a second or casting vote

 

6.5      Minutes must be kept for all general meetings, including the AGM

 

6.6      An annual general meeting (AGM) must be held in each calendar year to deal with the following business:

 

6.6.1     Receive the management committee’s report and accounts for the previous year

 

6.6.2     Elect the committee members for the following year

 

6.6.3     Deal with other matters which the committee or members wish to raise and the
chairperson is prepared to accept as legitimate business for the AGM

 

  1. The management committee and its procedures

 

7.1      The management committee is responsible for the management of the organisation. It will be made up of at least 3 and no more than 8 members of the organisation

 

7.2      It will meet when needed but not less than 2 meetings per year. At least 3 members must be at the meetings to be able to take decisions

 

7.3      Every issue at a management committee meeting is decided by a majority of votes cast by those committee members present. If the vote is tied, the chairperson of the meeting has a second or casting vote

 

7.4      Committee members are elected annually at the AGM, staying on the management committee until the end of the AGM the following year but they can be re-elected

 

7.5      Any member who wishes to stand for election to the management committee must inform the chairperson at least 7 full days before the AGM

 

7.6      At the first meeting of the management committee after the AGM each year the committee members must elect from among themselves a chairperson and other honorary officers, such as secretary or treasurer, as they think fit

 

7.7      If there is a vacancy on the management committee or if anyone resigns during their term of office the committee has the power to co-opt another member to the vacancy. This co-opted member has full voting powers and will stay on the committee until the next AGM

 

7.8      Committee members cannot hold honorary officer positions, such as chair, secretary or treasurer, for more than 2 years respectively, unless the following;

 

7.7.1     There is a vacancy on the management committee or if anyone resigns during
their term of office

 

7.7.2     No other committee member could hold the position

 

7.7.3     And, it is agreed to by a majority of votes cast by all the committee members

 

 

7.9      A management committee member may be removed if all the other committee members agree that it is in the best interest of the organisation. The committee member has the right to be heard by the management committee before a decision is made and can bring a friend with them to the meeting

 

7.10    Any management committee member acting in an abusive, aggressive or derogatory manner toward another member will be immediately removed from the management committee and their membership suspended pending discussion by the management committee. The committee member has the right to be heard by the management committee before a decision regarding their membership is made and can bring a friend with them to the meeting.

 

7.11    The management committee must keep minutes of its meetings and keep safe all records relating to the organisation

 

7.12   If the committee members have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided

 

7.13    The management committee members may make reasonable additional rules, policies and procedures to help run the organisation. These must not conflict with this constitution or the law

 

  1. Finance

 

8.1      All funds belonging to or raised by the organisation must only be used for the organisation’s aims

 

8.2      The organisation will set up one or more bank or building society accounts in the name of the organisation. All money received by the organisation must be paid into the account

 

8.3      All cheques and transactions must be signed by at least 2 signatories, who have been authorised by the management committee, and not related in any way

 

8.4      No member of the management committee can be employed by the organisation or receive any payment of other benefit from its funds, except to refund reasonable out of pocket expenses

 

  1. Changing the constitution

 

This constitution can only be changed at a general meeting. For the constitution to

be changed a majority of the members at the meeting must vote in favour of the

change. The following clauses must not be rewritten in a way that would change the

original meaning

 

9.1      Clause 2 (The aims)

 

9.2      Clause 9 (This clause)

 

9.3      Clause 10 (Closing the organisation)

 

  1. Closing the organisation

 

10.1    If the management committee decides that it is necessary to close the organisation it must call a general meeting of all members and recommend closure to them

 

10.2    If two thirds of the members at the meeting vote in favour of closing the organisation the management committee has the authority to do so

 

10.3    Any assets remaining after all debts and liabilities have been paid must be given to one or more voluntary and community groups, charities or social enterprises with similar aims to the organisation

 

 

 

 

 

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